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OPEN POSITION: Receptionist/Assistant

Date:                            09/12/2017

Overview

Seeking a reliable, punctual, smart, and personable individual to be a front desk receptionist and assistant to the top-level executive at an entertainment company involved in artist management and VIP event production.

Core Duties

  • Answering and routing phone calls
  • Scheduling meetings
  • Making travel arrangements
  • Processing and filing paperwork
  • Ordering supplies
  • Handling incoming and outgoing mail
  • Keeping records
  • Updating company social media sites and websites
  • Working with talent (arranging castings, submitting talent to breakdowns, coordinating auditions with actors and casting directors, etc.)
  • Running personal errands (includes making/buying coffee, occasional grocery shopping, etc.)

Required Qualifications

  • Experience of work in similar administrative position
  • Excellent verbal and written English
  • Excellent computer skills (Mac proficient): deep knowledge of Microsoft Office (especially Word, Excel, PowerPoint), Apple (Mail, Contacts, Calendar), Google Apps (Google Docs, Spreadsheets, Calendar), Adobe Acrobat
  • Good knowledge and experience of working with office equipment and hardware, as well as trouble shooting
  • Must have reliable transportation and a valid driver’s license

Preferred Qualifications

  • Experience in music/entertainment industry
  • Knowledge of Adobe Creative Cloud applications (Photoshop, Illustrator); experience in creating simple graphics
  • Familiarity with basic HTML and WordPress
  • Social media management, experience in creating and running ad campaigns
  • Basic knowledge of accounting
  • Experience in using video editing tools (iMovie, Final Cut, Premier Pro)

Personal Skills

  • Attention to detail and high level of accuracy
  • Great phone voice, no accents
  • “Can do” attitude
  • Work in a fast-paced environment
  • Planning and organization skills
  • Excellent communication skills
  • Adaptability
  • Teamwork and collaboration

Employment Terms

  • Hours per week: 40
  • Start date: ASAP
  • Compensation: $20/hr
  • Probation for the first 3 months on independent contractor terms; official employment + health benefits after that
  • Business and personal references required and will be verified
  • Full security and employment eligibility background check