OPEN POSITION: Receptionist/Assistant
Date: 09/12/2017
Overview
Seeking a reliable, punctual, smart, and personable individual to be a front desk receptionist and assistant to the top-level executive at an entertainment company involved in artist management and VIP event production.
Core Duties
- Answering and routing phone calls
- Scheduling meetings
- Making travel arrangements
- Processing and filing paperwork
- Ordering supplies
- Handling incoming and outgoing mail
- Keeping records
- Updating company social media sites and websites
- Working with talent (arranging castings, submitting talent to breakdowns, coordinating auditions with actors and casting directors, etc.)
- Running personal errands (includes making/buying coffee, occasional grocery shopping, etc.)
Required Qualifications
- Experience of work in similar administrative position
- Excellent verbal and written English
- Excellent computer skills (Mac proficient): deep knowledge of Microsoft Office (especially Word, Excel, PowerPoint), Apple (Mail, Contacts, Calendar), Google Apps (Google Docs, Spreadsheets, Calendar), Adobe Acrobat
- Good knowledge and experience of working with office equipment and hardware, as well as trouble shooting
- Must have reliable transportation and a valid driver’s license
Preferred Qualifications
- Experience in music/entertainment industry
- Knowledge of Adobe Creative Cloud applications (Photoshop, Illustrator); experience in creating simple graphics
- Familiarity with basic HTML and WordPress
- Social media management, experience in creating and running ad campaigns
- Basic knowledge of accounting
- Experience in using video editing tools (iMovie, Final Cut, Premier Pro)
Personal Skills
- Attention to detail and high level of accuracy
- Great phone voice, no accents
- “Can do” attitude
- Work in a fast-paced environment
- Planning and organization skills
- Excellent communication skills
- Adaptability
- Teamwork and collaboration
Employment Terms
- Hours per week: 40
- Start date: ASAP
- Compensation: $20/hr
- Probation for the first 3 months on independent contractor terms; official employment + health benefits after that
- Business and personal references required and will be verified
- Full security and employment eligibility background check