Location:
West Hollywood, CA, USA
Position Type:
Full Time
Position Overview:
Reporting to the Chief Operating Officer and working under the direct supervision of the Senior Project Manager, the ideal candidate for the Project Manager Assistant position is process driven and deadline oriented to facilitate the logistics of highly produced specialized fan experiences involving high-profile musicians, comedians, influencers and industry icons.
Job Responsibilities:
Track high volume of sales on multiple platforms and transferring data
Create and update events within multiple ticketing platforms
Quickly recall specifics across a broad range of events
Communicate with customers regarding event logistics
Provide excellent customer service, ensuring all correspondence is clear, concise and accurate.
Maintain internal files and update databases
Manage a high level of day-to-day operations and administrative tasks, including incoming phone and e-mail inquiries.
Support the Senior Project Manager in developing, advancing, and executing
Efficiently work across international teams
Research for upcoming proposals and creative concepts
Draft, update and send contracts and invoices
Provide suggestions to enhance event success
Anticipate and effectively mitigate issues
Prepare on-site teams
Job Qualifications:
One to two years of administrative office experience
Basic knowledge of accounting, data management, and administrative practices
High proficiency with Microsoft Office applications, included advanced knowledge of Word and Excel, and Google applications
Basic understanding of valuable marketing tools, such as social media and customer outreach
Highly organized
The ability to accomplish all task with minimal instruction or supervision, and report on progress when needed
Experienced in information gathering and monitoring
Problem analysis and assessment and solution
Attention to detail and high level of accuracy
Experience in venue event ticketing, event planning and/or event logistics a plus
Experience in an events environment day-of-show in music/entertainment/arts/ticketing a plus
Basic knowledge of arts venue operations and layouts; knowledge of stage production, box office operations, and/or event marketing a plus
Compensation:
Competitive salary and benefits after 3 months of probation
Application Requirements:
Please email your resume, cover letter, and references. In the email subject line please put “OMG VIP – Project Manager Assistant – First Name Last Name”. Thank you!
